image of beautiful reception table at event
image of watercolor mark

Charming Events Hawai'i | Day-Of Wedding Coordination Services



Although all the research has been completed and all your vendors have been booked, our Day of Coordinator service will really help to alleviate any stress you may be feeling from the planning process. Our Day of Coordinator begins assisting you two months prior to your wedding. Everything from timelines to wedding day organizing, the Day of Coordinator service will allow you to hand over the baton and finally enjoy! Review what is included in our Day-of Services and contact us to get started!





Two Months Prior:

  • Initial meeting to gather all contracts, invoices and pertinent information
  • Discuss couple’s basic Wedding Day plans from Ceremony to Reception
  • Unlimited communication via e-mail, phone calls or text messages begin

One Month Prior:

  • Establish communication with all vendors via email to inform them of our role on your Wedding Day
  • Conduct a scheduled second meeting (in person or via phone) to update any modifications
  • Creation and distribution of a detailed Wedding Day timeline draft

One to Two Weeks Prior:

  • Confirmation of all vendors services, arrival and departure times
  • Distribution of personalized, detailed Wedding Day timeline
  • Distribution of basic timeline with pertinent information for each vendor
  • Attend 1 hour ceremony rehearsal on agreed upon date, time and location with the couple and officiant
  • At the rehearsal, collection of any previously assembled favors, centerpieces and décor

Wedding Day!

  • A minimum of One Coordinator and One Coordinator Assistant to manage all Wedding Day responsibilities
  • Focal point of contact between for all Wedding vendors
  • Distribution of any remaining payments to vendors
  • Setup of previously assembled favors, centerpieces and décor
  • Execution of timeline with excellent customer service and guest awareness to ensure a smooth and memorable Wedding Day!
  • If required by venue, conduct walk-through with venue representative on the same day/night

Ala Carte

  • Setup and Breakdown of all tables & chairs *This is required for any wedding held at Kualoa Ranch and He’eia State Park*
  • Creation of Detailed Ceremony and Reception Floorplan
  • Ceremony Music Management – You pick the songs, the venue has the sound system, and we control the Music!
  • Reception Table Management – A Staff member will check-in your guests, inform them of any table assignments, collect and secure any gifts and cards
image of leaf divider


image of watercolor mark

Charming Events Hawai'i | Partial Wedding Coordination Services



You've decided your Wedding Style, half of your vendors are booked...now what? Use our Partial Wedding Planning & Coordination services to take it from there! You have found the perfect wedding planner on O'ahu to help you complete your event. See what's included below, then fill out the contact form to begin the process.





Six to Two Months Prior:

  • Initial consultation to obtain pertinent information, any details that been previously decided, and collection of information from secured vendors
  • Unlimited communication via e-mail, phone calls, or text messages to begin
  • Scheduled monthly meetings via phone or in person
  • Suggestions for any remaining vendors that need to be secured
  • Creation of vendor organization list
  • Great cost-saving tips - ever wonder if you are paying too much for that product or service?? We'll tell you!

Two Months Prior:

  • Creation of Wedding Day Timeline draft
  • Creation of personalized checklist of important dates, deadlines, meetings, rehearsals, etc.
  • Establish communication with all vendors to inform them of our role on your Wedding Day
  • Review all vendor contracts for discrepancies and confirmations

One Month Prior:

  • Confirmation of all vendor services, arrival, and departure times
  • Modify and Finalize Wedding Day timeline
  • Distribute basic timeline with pertinent information to each vendor
  • Create Ceremony and Reception Floorplan
  • Attend 1 hour ceremony rehearsal on agreed upon date, time and location with the couple and officiant
  • At the rehearsal, collection of any previously assembled favors, centerpieces and décor

Wedding Day!

  • A minimum of One Coordinator and One Coordinator Assistant to manage all Wedding Day responsibilities
  • Focal point of contact between for all Wedding vendors
  • Distribution of any remaining payments to vendors
  • Handy Emergency Kit
  • Setup of previously assembled favors, centerpieces and décor
  • Execution of timeline with excellent customer service and guest awareness to ensure a smooth and memorable Wedding Day!
  • If required by venue, conduct walk-through with venue representative on the same day/night
image of leaf page divider


image of watercolor mark

Charming Events Hawai'i | Full Wedding Coordination Services



Planning a wedding can be like a second job. If you are looking to put your wedding in the hands of an experienced professional from start to finish, look no more. Whether you need help deciding on wedding venues or are even planning a destination wedding, you have found the right wedding planner for the job! Our Full-Wedding Coordination services will make your wishes a reality so you don't have to do anything except enjoy your wedding day!





Twelve to Eighteen Months Prior:

  • Initial consultation to obtain pertinent information ie. Ideal Wedding date, time, location etc.
  • Initial Wedding Design Concept Meeting
  • Unlimited communication via e-mail, phone calls or text messages begin
  • Assistance with Vendor Prioritization

Twelve to Two Months Prior:

  • Continual Communication, Booking and Suggesting of all vendors
  • Attendance of Vendor Meetings
  • Creation of estimated budget charts and great cost saving tips!
  • Creation of Wedding Day timeline draft
  • Custom online Wedding Style Vision Board
  • Creation of personalized checklist of all important due dates, deadlines, meetings etc.
  • Review all vendor contracts for discrepancies and confirmations
  • Conduct scheduled monthly meetings via phone or in person
  • Provide bi-monthly budget updates

One Month Prior:

  • Confirmation of all vendor services, arrival, and departure times
  • Modify and Finalize Wedding Day timeline
  • Distribute basic timeline with pertinent information to each vendor
  • Create Detailed Ceremony and Reception Floorplan
  • Song Selection Management
  • Attend 1 hour ceremony rehearsal on agreed upon date, time and location with the couple and officiant
  • At the rehearsal, collection of any previously assembled favors, centerpieces and décor

Wedding Day!

  • A minimum of One Coordinator and One Coordinator Assistant to manage all Wedding Day responsibilities
  • Focal point of contact between for all Wedding vendors
  • Distribution of any remaining payments to vendors
  • Setup of previously assembled favors, centerpieces and décor
  • Setup and breakdown of tables, chairs and table linen
  • Reception Table Management and securing of gifts and cards
  • Handy Emergency Kit
  • Ceremony Music Management
  • Execution of timeline with excellent customer service and guest awareness to ensure a smooth and memorable Wedding Day!
  • If required by venue, conduct walk-through with venue representative on the same day/night
graphic for email box

Start the Process

Fill Out Form
graphic for email box
© 2019 Charming Events Hawaii | site by inception designs

© 2019 Charming Events Hawaii | Site by inception designs